Event Guidelines

This page contains important information regarding your event. Please read it thoroughly.

 

This information includes a timeline and guide to make your event a success.

Since we are a private club, a member sponsor is required to hold a function at The Dayton Woman's Club. We currently have approximately 200 members, many of whom are active in local social and civic organizations. So ask your family and friends if they know a DWC member. We'd also be very happy to provide you with membership information upon your request.

To tour the facilities and discuss the particular needs of your event call us for an appointment. Appointments are necessary as The DWC is a private club!

The Dayton Woman's Club house is over 169 years old and is on The National Register of Historic Places. We ask that you help preserve and protect our beautiful house. Please be prepared to support us as necessary to enforce these rules with your guests.

The DWC is a non-smoking facility. NO Smoking is allowed in the building at any time. No food or drinks are permitted in the front parlors. Guests are NOT permitted in the upstairs or basement levels during events occurring after normal business hours or as otherwise posted.

Proper attire is required during regular business hours. Proper attire is defined as business casual, tie not required. No jeans, shorts, or tennis shoes.

 

 

The DWC has limited parking on the north side of the building available after business hours for private events. These spaces are located to the north of the building and are marked “reserved” with letters, not numbers.

Additional parking is available in the PMI parking lot to the north of The DWC on Ludlow and Monument. PMI has offered the lot for six hours to events being held at The DWC for $150.00. Please check with PMI at
(937) 223-PARK at least two weeks prior to your event to arrange this. The DWC is not responsible for any charges in PMI's policy or fees. Individuals must put $5.00 (or as posted) in appropriate slot in the PMI lot prior to entering our facility.

 

 

The Dayton Woman’s Club, members of The Board, individual members and staff cannot be held responsible for the loss or damage to property brought into the facility by Members, Clients, or Organizations. Property will not be allowed to stay in the facility before or following an event without prior written arrangements. You may also be asked to sign a release form waiving The Club from any responsibility.

During an event, a Member, Client, or Organization is responsible for their guests’ well being and behavior. Children must be under the control of an adult at all times! Any damage to The Dayton Woman’s Club property directly caused by an event housed in The DWC is the responsibility of the Sponsoring Member, Client, or Organization.

A security deposit equal to half the room rental rate is required to hold a specific date. This deposit will be applied to the final event bill. Should there be any damages to the facility the leaser is responsible for any costs incurred.

 

 

A $75.00 bartender fee will apply for each bartender required for an event. This fee is based on a four (4) hour event, with full bartender service between the hours indicated. An additional 10% will be charged per each hour (or part hour) for additional time.

The Dayton Woman’s Club will ask for proof of legal age from anyone we feel is a minor. The DWC will not permit consumption of alcohol by minors. The DWC will not serve alcohol to anyone we consider intoxicated. Alcoholic beverages will only be served until 12:00 am. You may NOT bring in your own alcoholic beverages. All alcohol must be purchased through The DWC. We will make reasonable attempts to get special items for an event.

 

 

Provisions for any type of entertainment are the responsibility of the guest, subject to prior approval of the Management. Any band or DJ should end by 12:30 am. Any damage to The DWC or its property by guests or entertainment is the responsibility of the guest holding the event.

In order to maintain the beauty of The Dayton Woman’s Club, no fog machines or pyrotechnics are permitted at any time. Candles may be burned if the flame is enclosed. Decorations may be placed on tables and bars. NO items may be attached to the walls, floors, ceilings or light fixtures of any room in the house. Please consult the Management before decorating.

No furniture or furnishings will be removed or moved unless approved and moved by DWC Management. A minimal fee may apply.

 

 

The DWC reserves the right to require security for any event housed in our facility. Any security deemed necessary will be at the sole expense of the patron. The Management reserves the right to approve all security agreements.

The DWC does not assume responsibility for damage or loss of merchandise/articles left in The Club before, during, or after an event. All college and high school events require security. An additional 25% deposit will be obtained for all sorority, fraternity, and high school events.

 

 

One month prior to your event the room rental fee is due in full.

For larger functions please schedule an appointment with the House Manager to go over table and chair ‘setups’ and any other items you may need. Please do this fourteen days prior to your event. The final plan needs to be completed by the House Manager three days prior to the event.

Fourteen days before your event, call in your preliminary count. This is the number of people you expect. The preliminary count lets us know how many dining attendants to schedule for that evening and allows the kitchen to order the appropriate quantity of food. Fifty percent (50%) of the estimated food cost is due fourteen days prior to the event. Be sure to tell us if any of your guests require special meals, i.e. vegetarian or children’s meals. With advanced notice, we may be able to accommodate any special dietary needs.

Three days before your event, call in your final count of persons attending the event. This is the number for which you will be billed! The balance owed is payable on the day of the event.

Any other vendors such as photographers, florists, bands/DJ’S, cake artists, etc. that will be part of your event will need to coordinate with the House Manager prior to the event.

 

 

All deposits must be paid by check or credit card. The balance due may be paid by check or credit card. We accept Visa, MasterCard and Discover transactions. The balance due must be paid the day of the event or as approved by the House Manager. A 7% local sales tax will be added to your final bill before the deposit is deducted unless your event is under 'inclusive' pricing.

 

The deposit and rental fee are paid for a specific date and are not refundable should you cancel your event.